Grad Thesis Submission Process

Graduate Thesis Self-Submission Instructions
submit thesis Upload support documents

All submissions must include a signed non-exclusive license form

Uploading your thesis

Upload a PDF version of your thesis following the formatting guidelines in the Submission Handbook. REMINDER: Do not upload a version that includes images by other creators unless you have obtained copyright permissions to publish them. See the Submission Handbook for more information.

  • Log in to the repository using the 'Login' link on the top right corner. Use credentials provided by the Grad Studies office.
  • Go to 'Submit Thesis'
  • Choose 'ECUAD Grad Thesis Submission'
  • Fill out the form using the metadata entry instructions below
  • Click 'Next'
  • Select the box next to 'Would you like to include a PDF document for this citation'
  • Add your PDF document: upload the document by dragging the file into the box, or clicking '+ Add files', select the document version (published), select 'Contact Author', certify that you have the right to upload this version
  • Ingest
  • File naming convention: [LastName_FirstName Thesis 2020]

Metadata Entry for Thesis
  1. Title * mandatory field
    • Title of the thesis
  2. Author(s) and advisor(s):
    • Enter your name, role (Author), department (Faculty of Graduate Studies), Identifier (ORCID, if applicable)
    • Click add
    • Enter your thesis advisor(s) name (faculty member), role (thesis advisor), Department (faculty the person is affiliated with)
  3. Degree Granter
    • Leave as 'Emily Carr University of Art and Design'
  4. Origin Information
    • Date Issued: YYYY format * mandatory field
    • Degree Granter: Emily Carr University of Art and Design
  5. Primary Language
    • i.e. English
  6. Physical Description
    • Extent: [ ] p.
  7. Abstract
    • Copy and paste your abstract
    • Note that all formatting will be lost - there will be no paragraphs, italicized text, etc.
  8. Degree
    • Name: Choose from 'Master of Fine Arts, Low Residency'; 'Master of Design' ; 'Master of Fine Arts'
    • Discipline: Choose from 'Art' ; 'Design' ; 'Media'
    • Degree Grantor: Emily Carr University of Art and Design
  9. Author supplied keywords
    • Keywords that you supply to describe what your thesis is about
    • Click the plus button to add each term
    • Maximum 10 terms
    • Capitalize the first letter
  10. License Submission *mandatory field

Uploading supporting materials

Supporting documents may include, in PDF format:

Copyright permission

  • Compile individual copyright permissions (forms or email correspondence) into ONE PDF using Adobe Acrobat, or websites like smallpdf.com/merge-pdf or combinepdf.com
  • File naming convention: [LastName_FirstName Copyright Permissions]

Non-Exclusive Distribution License

  • Fill out the form using Adobe Acrobat and e-sign it
  • File naming convention: [LastName FirstName Non-exclusive license]

  1. Log in to the repository using the 'Login' link on the top right corner. Use your ECU credentials.
  2. Go to 'Upload support docs'
  3. Select 'Islandora PDF content model'
  4. Select the form: 'Submission Support Material (PDF)'
  5. Fill out all fields using the instructions in the form
  6. Click 'Submit'
  7. Add your PDF document and ingest

Uploading visual documentation

This is a visual documentation of the work that you produced as part of your thesis project. These images may duplicate those in your thesis paper or they may be additional images, including but not limited to, installation and process documentation, or images of related works not included in the thesis document. To submit supporting files that are video or audio, contact the eCollections administrator

  • Maximum of 10 images
  • Do not submit images by other authors, regardless of whether they are included in your thesis support paper
  • High resolution .TIFF or .JPG2 (jpeg 2000) – approx. 10MB per image
  • File naming convention: 01_LastName_FirstName.TIFF
  • Fill out information about the work by following the instructions on the form. Be prepared with the title, date, materials, and dimensions (L x W x H). Can be 'dimensions variable' for installations
  • Put images in the order you wish them to appear

  1. Log in to the repository using the 'Login' link on the top right corner. Use your ECU credentials.
  2. Go to 'Upload Images'
  3. Choose 'Islandora Large Image Content Model'
  4. Select 'Submission Images (TIFF, JPEG2000)' form
  5. Fill out the form
  6. Click 'Next'
  7. Upload your image file
  8. Ingest

Submission Forms + Handbooks

Institutional Repository Non-Exclusive License for Graduate Thesis

  • Download form and use Adobe Acrobat to fill out, e-sign, and save form.
  • Using the SUBMIT button on the form should open an email with the form attached. If this does not happen, upload the form via the 'Upload Support Docs' button

Permission to Use Copyrighted Material in a Thesis

  • Download form and use Adobe Acrobat to fill out all applicable fields before sending to the copyright holder. Ask the copyright holder to use Adobe Acrobat to fill out the bottom section, e-sign, and send it back to you. This form gets uploaded using the 'Upload Support Docs' button
  • Copyright permissions can also be email correspondence exported as PDF
  • If you have more than one PDF document for copyright permissions, combine into ONE document using Adobe Acrobat, or a website like smallpdf.com/merge-pdf or combinepdf.com

Thesis Support Document Submission Handbook (last updated 01.30.2020)

  • A handbook outlining the submission instructions for both MDes and MFA thesis support documents. Document will download using the link above.

MDes Thesis Support Document Preparation + Overview Handbook (last updated 07.08.2020)

  • A handbook outlining the content and format expectations of your MDes thesis support document. Document will download using the link above.

MFA Thesis Support Document Preparation + Overview Handbook (last updated 07.08.2020)

  • A handbook outlining the content and format expectations of your MFA thesis support document. Document will download using the link above.

DOI (Digital Object Identifier)

Your thesis will be be assigned a DOI. The DOI is an internationally standardized persistent identifier that makes your research easier to find and cite, and allows for statistics to be gathered for the number of times your research is cited and share on social media. Learn more about DOIs here.

ORCID Identifier

Do you have an ORCID identifier? The library recommends that you register for one that you use throughout your scholarly career. From the ORCID website: "ORCID provides a persistent digital identifier that distinguishes you from every other researcher and, through integration in key research workflows such as manuscript and grant submission, supports automated linkages between you and your professional activities ensuring that your work is recognized." Learn more and register here.

eCollections Administrator

Hillary Webb
604-630-4567
[email protected]