College

January 28, 1994

To: All ECCAD Students

From: Maurice Yacowar, Acting President

This is a great place to study, a great place to work. But we share the financial crunch that the rest of Canada’s public service, especially health and education, is feeling from the’ federal and provincial governments’ deficit reduction plans. We expect no increase in Ministry funding for at least the next year and probably longer. If we stay on our present budget, we would incur a deficit of over $570,000 in 1994-95 and over $640,000 in 1995-96. By law, we are not allowed to carry any deficit. For the last four years we carried deficit budgets because we had a buiit-up surplus to cover them. Now that surplus is exhausted; we have to balance our budget for 1994-95. We can’t afford to keep doing what we have been doing.

With our excellent faculty and staff, the core of your experience here is not at risk. The quality of your courses is evident from the quality of the work you produce. But we have already sacrificed a lot for budgetary reasons: cutting the speakers budget, enforcing larger class sizes and tighter enrolment requirements, reduced library funds, our inability to keep up with the technology that our students need and should expect.

For our present reductions, we will try to distribute the burden across all the sectors of the College so that no one bears too much. A year ago we gave notice that we would suspend our Outreach activity (our workshops throughout the province and developing new telecourses). This was a painful step but necessary to protect our fulltime program. To save the costs of our supplies store, we are arranging with Opus Framing to. provide our course supplies at a discount price for all ECCAD students. Our Divisions are trying

to find ways to offer their programs less expensively but, given what we teach

and our small studio classes, we may not have much leeway here. If we can identify a program that can be cut with minimal disruption to students and with maximal savings, we could phase it out over three years so that current students can finish. : We are also planning tuition increases of ten percent, which would raise tuition fees from $1,456 to $1,602 in 1994-95 and $1,762 the year after. However, even with these changes factored in, we still project a deficit of over $430,000 next year and over $500,000 in 1995-96. Now, we can save another $33,000 by closing the building at midnight (and maybe 10 on weekends?) next year but can you work around that?

Finally, we are considering a total revision of our tuition structure. The proposal is outlined on the reverse side of this page. It’s in two parts for a reason. We realize that we have to raise tuition significantly. For one thing, why should we charge $600-$800 less than U. Vics, SFU;.UBC,:.and. the Ontario College of Art, when we provide resources that are at least as good (and many say better)? On the other hand, when you committed to us you assumed one general level of tuition costs. It would be unfair to spring a much higher level on you now. So the proposal calls for currently enrolled fulltime students to be spared the big increase in the new system. The more expensive tuition system would be instituted one year at a time over the next four years, just for incoming students.

Please read the proposal and come prepared to discuss it at a meeting at 12 noon on Friday, February 4, in the Concourse Gallery.

(OVER)

c.c.: College faculty, support staff, administrators

1399 Johnston Street, Granville Island, Vancouver, B.C., Canada, V6H 3R9_ Telephone (604) 844-3800 Fax (604) 844-3801

College

February 7, 1994 BO¢ ECCAD Students From: Maurice Yacowar

Here’s a short User’s Guide for the budget projection I’m distributing.

1. THE COLUMNS: The curceut year’s tudget coties first, then next year’s and the percentage change. Then comes a projected budget for 1995-96 with its percentage change. Brad summarizes the assumptions behind his projections at the end of the document.

2. REVENUE: Our main income is the provincial government grant. We have been warned to expect no increase for next year and probably for at least the following year, maybe two or three. This means that any built-in costs (e.g., salaries/benefits on our negotiated contracts) and all inflationary costs have to be covered by internal reductions. Brad has built in an inflation increase of 5% in our expenditures.

The drop of $50,000 in Store Profits assumes we’re closing the store. We Make a bigger reduction on the expenditure side. The “Internal Donations" is the 4% salary reduction voluntarily taken by all faculty and administrators this year in order to keep this year’s deficit down to about $90,000. We can’t expect them to continue this generosity, because they too are victims of our rising costs of living.

The total of all Tuition Fees income is $1,571,926. This is 17.5% of the College’s total expenditures. That means that for every dollar a student pays the College, the College spends six dollars, or five dollars extra. The 10% tuition increase would mean that the student would pay $1.10 and the College about $4.90. That’s still a bargain for such a valuable purchase.

3. EXPENDITURES--SALARIES: Note that 82% of the Ccollege’s budget is spent on salaries. This is typical of post-secondary institutions, where the key factor is the human resource, especially faculty and support staff.

The College has kept a remarkably low proportion of its salary budget on administration. All departments are small and strained. The drop in Administration salaries is largely due to the elimination of Outreach next year, including two fulltime administrators of long and dedicated service. In terms of the size of the groups, eliminating two administrators is equivalent -.to eliminating five or six continuing faculty.

Brad's budget assumes a zero increase in faculty salaries for next year, but the collective agreement for next year has still to be negotiated. Each one percent salary increase would mean an additional $30,000 on the deficit. The 5.83% increase in the total Permanent Faculty salaries is caused by (i) the incremental salary increases ("progress through the ranks") built into the collective agreement, and (ii) the return of at least three faculty who were on unpaid leaves this current year and who were economically replaced. The fringe benefit increases are caused by increased costs; like other requirements under our collective agreements, they cannot be changed unilaterally. The support staff increase was part of the negotiated agreement.

Reducing salaries is no answer -- even if we could negotiate that -- because we have to remain competitive with other institutions, to attract and to keep the best. Any temporary reduction would have to be more than made up for in the future, and we’re not certain we’ll ever have that financial latitude.

The sabbaticals are one of the faculty rights negotiated under the Collective Agreement. Faculty chose to implement these instead of some salary increases in the past. To qualify for a sabbatical a faculty must complete six years of continuous teaching service, then wait for his/her turn in the queue caused by our having only seven sabbatical semester slots each year. Our operation is so tight that we have to replace all faculty on sabbatical or their programs would collapse. The universities typically have such large

Ly

/Over

1399 Johnston Street, Granville Island, Vancouver, B.C., Canada, V6H 3R9_ Telephone (604) 844-3800 Fax (604) 844-3801

New Tuition System Proposal 1. Returning Students

Returning students would continue to pay accoftding to the 1993-94 tuition fee method but with two additional charges each year from September, 1994. One is a 10% annual increase in order to meet the College’s increasing costs. The other is a studio fee of $5 per course credit ($15 per three-credit course, $30 per six-credit), to create a fund which we would dedicate to course materials and equipment. This would replace the materials fees that some programs now charge.

Rationale: Basing a studio fee on the number of courses taken allows us to charge more to students who take more courses, but spreads the charge evenly among all students. A 30-credit year would thus cost returning students $1,752 next year. (This still compares favorably with the $2,100 charged at Uvic, $2,210 at SFU, $2,040 at UBC, and $2,201 at OCA this year, all likely to be increased significantly next year. The ACA fee of $1,179 and NSCAD’s $1,370 are likely to be raised into that neighborhood too). 3

e

2. New Students

The following new tuition system would apply to all transfer students and to all first-year students in 1994-95, all Year I and II students in 1995- 96, all Year I-III students in 1996-97 and all students from September, 1997.

In the new system, the different part-time fee and the one flat full- time fee schedules would be replaced with a single fee -- $60 per credit -- based on the course credits that the student is taking. This charge would mean a student doing one three-credit course would pay $180; 12 credits $720 (less than the present fulltime option in any program); 15 credits $900; 18 credits $1,080; 21 credits $1,260. In addition, the same $S5-per-credit studio fee would be charged new as returning students. The basic two-semester 30-credit year would cost $1,800 plus $150 studio fee, totalling $1,950. Our 42-credit years in Design and Film/vVideo would cost a total of $2,730. :

Rationale: In effect we would no longer give a discount to students taking more than nine credits. As the new fee structure charges more for more courses, it relates student fees to the College’s costs for providing their program. It eliminates the present distinction between part-time and full-time students. It would also bring our tuition fees closer to those of the province’s other four-year post-secondary institutions.

x * *

In my (and probably your) ideal world, society would so appreciate the

.necessity of higher education that all post-secondary education would be free.

day this will happen. But we have to budget and operate in the present economic reality, not in the alternative world we prefer. What is most regrettable is that we have to charge more while we provide

Indeed people would even be paid to be students. Maybe in your grandchjldren’s

‘less. But your fee increase will ward off some further cutbacks. We are also

considering a radical policy change that will enable students to Carry only 9 credits a semester and still be considered fulltime; this would allow for a job. We are also looking into ways to increase student aid.

Whatever we have to do, your interests will remain our paramount concern. I hope that even in the next few years we can make significant improvements in your experience here: better facilities, more guests, a richer return for what is really your major investment here -- not your tuition and costs but the four years of your life.

Meeting: 12 noon Friday, Feb. 4, Concourse Gallery

f Varect

programs that faculty can usually cover for their colleagues’ sabbaticals and faculty go as soon as they have their six years’ service, with no limit on the sabbaticals available.

The “Other" salaries are mainly for models and monitors.

4. OPERATING EX!’ENSES: The reduction in travel is due to the closing of Outreach, whith wae in important function cf sue mandate as a exrovinciali (vs. regional) institution. The administrators have small travel budgets ($1,000 to $5,000) for College business and our relations with governments, various provincial committees, the other art colleges, etc. This figure also includes the travel costs of our Board members, which are affected by our being a provincial institution, requiring representatives from all over the province,

The proposed $25,000 increase for the library is minimal. We have fallen behind in our library resources both because of our shrunken budgets and our lack of space in the present library. Our present allocation: is almost entirely spent on our periodicals subscriptions alone. We have to find more money for resources to keep our library current.

Brad estimates the new building will brings us additional costs of $120,000 in maintenance, security, cleaning and utilities. The new building will give us 20% more space than our present combined facilities, so he’s estimated a cost increase of 20% plus the across-the-board 5%, or 25% total. He also figures we may need one more facilities person to handle the new responsibilities. When we rent, our landlord looks after problems and repairs. When we own, we do.

The repairs increase respects how old our equipment is, how increasingly vulnerable to breakdown, and the fact that we can’t afford to replace it.

The increase in Conferences and Hostings is due to required membership in the new Employers’ Association and a computer consortium intended to integrate the operations of all the provincial institutions.

Some of the items seem large -- e.q., $116,009 for phone end eostage -- but we’re a wide-reacning operation. You can’t read us in the context of a family or corner-store budget. In fact, for an institution that carries on our

-range of activities and deals with as Many outside people and institutions,

our costs are unusually low. Consider this. If we charged the NSCAD tuition fee of $2,800 instead of

,our $1,400, we’d have an extra $980,000 just from day tuitions alone. That

would not just cover our deficit but leave us $550,000 extra each year for equipment replacement, smaller classes, guest speakers, etc. We wouldn’t have to worry about closing the building earlier to save thirty or forty grand a year. But we’re not proposing anything like that kind of increase. The fact that we provide our present level of service at our present tuition level shows how tight an operation we have been running, and how tough further small cuts will be. 4

On Friday I was asked how we got into this situation. We got here because we ran deficit budgets for the last four years rather than making cost cuts or additional tuition increases that we did not yet absolutely have to make, because we had a surplus to draw from. That’s gone. We got here because both federal and provincial governments have been reducing their grants to public institutions in order to reduce their monster deficits, the interest costs of which are crippling the economy. We‘re at the crunch now because we’re probably the last B.C. college/university not to have made program and personnel cuts in the last few years.

The Board has the legal responsibility to make sure we have a balanced budget. The Board also has the overriding authority to determine how we will balance the budget. I hope that we -- the College community, through its committee structure -- can work out a package of moderate fee increases and program changes that will enable us to balance the budget but also to continue our excellent record of College service and student achievement.

c.c.: ECCAD Faculty and Staff : Va

January 28, 199%

‘Tor ALL BCCAD students

ta atedy, = grent place to work. tat un shace the agent srtyPERE Eafe SF Candas pune tercey copoly nee

oral End. pcovinciel’oorerenentd Safickt in uiniatsy' finding’ Qe at lonat the Tncic' Get leit of over $590,000 1n 1994295" and over” $640,008 tn 1998°96~ By ney we are,nge siloved fo corey sry deficit’ for the tase. tour yarre ee dactisd Sef.01® Sudgoes beosuse’ue Bad's bailerap sutplan eo enee eke tow het sucpiee is exhtestad) ce fave Co"beltoce out susbet cor loStt95""Me fare ‘Hed tb nop coin tnt yeh bec S09,

‘itn ou oncoltonefabsiey’ and sts26)" he coro of your experiance he tn not at rink. the quailty af your. courses ist osLientfee'efa"quallsy Sf the Sock you, produce, tut we have alvondy sacriticad’a Tos for'butgelary:Feasonst ery eS ar pe eS aia Serolnont coghtessetes, fedced 1ibe09y fobs, eur inmstliey'eo ep up wich She°cechnology that out statonte seed dna snoitaonpeeys

or oe peeneeerdactions, wo wilt cry 29 o15¢¢ibute the becden accom mall Seige destiaes aie Saas gave notice that ve would sggend our olécesch nek ivicy (aut wedstons, ERS.gfee sh partes ed eetoptngr ter elacounas)tnanwena fgtst stop but neceranty to protace our felle las progres’ fe-sare the comes of oer Soppiies store; co tco"arconsiag with Spun Pradig’ es previge eur eouce Suppliss sts dssoonst ericw' so? Mil'eclas exacender"obe Sictetone' sss" trying EcPZinawaye'to offer their progeana Leno enperaiveiy bat, given that wo Yerdh foe cee, Stl sete cleus se ay net nare eet eway Gres Son Woot ity“a.ptopcan that can be’ at Vick wlalaal dtorupetén to staserte th Sith necinal stvtngoston Gsuid ghsee it out Orec three neice os tn Suton eecenmatencteee

ie are alco pianning tuition increases of ton rarcent, which would raise geicion eee eee BMS"Es Ss ei2 TISASF. bahar he Yar afers However, evan with these changoe factoras in, on'atliligesteet t anfitie of Gree $450rG00 next gear anl2er£$607869 fn’ a59eC50, ably Seca $8Ss000 by. closing tho belicing’ a mtSnignt" (and anyon 70'co weaker pee eee

Finailyy we se egueidering a total, rovieion of our tuition steuctore oa peopoatl ig" Sutfnd on thar tarerse alg of hue page. i's tnt pas Hoe Ereteseh, a alge caltion significantly" er one Sing, ‘nny. thoula ta ohacge 3683-1 ‘han bs v0.1 970, 580; haa the, Spee’ hafeg, se heehee pve a {and many soy better} ¥" on the ether hands thor you eomntod co's you Saoamed

Yevel sf'tuition coses: fe'woold be/entsie te opring'a fucn sioner seat calie for curceniy enrolled fulteise ated the'big. increase in the nor ayeten: tha nove eapansive Euktion syaten would be instituted one year ata tine over the next four Youre," eft foc Tnconing avant

Please read the proposal and come prepared to discuss it at « meeting at 12 noon on Friday, Pebeuazy 4, in the concourse Gallery.

(oven) e-et college faculty, support atatf, adninistrators

1299 Jnnton Steet, Gran land, Vancouver, 1G Canada, VEN 3R® Telephone 60) 84-380 Fax 604) 8442003

February 7, 1994

"8 Guide for the budget projection I'm disteibuting.

land the ‘percentage change. Then comes a projected budget for 1995-96 with ite Faccentage change, Bad ninmarises the abeomptione bonind hiv projections a

2. REvEnME: Our main incoss is the provincial governent grant. He have been wazned £0 expect no increase for next year and probably for at least el seloving year: miybe,cw> or ghcee, mig means thae apy byticcin Conta fog0s nlariee/enefite on ou negotiated contracts) and all’ inflationary coats Rave Eo 'be covered by internal reductions. Sead hae bulle in an inflation increate Of St in our expenditure

‘The drop Sf $30,000 in Store Profits assumes we"re closing the stor sake 2 bigger reduction on che expenditure ide. The “internal Gonaeisr Shevat salary reduction voluntarily taken by ali faculty and adeiniateators thie Year in order to keep his yese's Seticie down to about $90,600 We can't ‘Sxpect then to continue thie genarosity, because they too are victina of our SIETGp Sonce. of Living: cotiege’s total expendieure

inoue, ig 51,571,926, this is 17.50 of ene Hoc‘avery dollar "student, paye

2; EIPEWITURES--SMARIES: vote chat 82% of the Colleges budget io

acuity for next yoar, tor next Year haw still. Yo be nogetisteas Each

Fringe benefie increases are chused by increased comes; like other Feguiresents under our collective agrcenente, they cansot be changed ‘nflstGeaiiy. "Phe eupport ota‘ t incdease van part of the negoe lace’ agreaent.

ieducing salaries is'no anawer “-"even Lf we could negotiate that = We have to romain coaperitive with other” institutions, to attract and "the beat. Any temporary eduction would have to be move. than sade wp for invehe’euture, and we're noe ceresin wll ever have that finanekal

‘The sabbaticals aro one of the faculty rights negotiated undec the collective Agreenent, Facvity chose to inplanent these: instead of Gee aalary Ghereases in the past. To quility fora sabbatical a faculty must complete #lx {yeara of continuous teaching service, then wait for his/her carn in the quewe ‘Ehtsea ‘by out having only seven sabbationl semester slate each year. Ove ‘operation {a ao eight’ ense we have ¥o replace all facuity on sateatice! or tkeis programa would collapse. the univereities typically have auch a

co,

1290 dmaton Steet, Grae Ian, Vancouver. 8.6. Canad VEH IRB Telphane (od) 64-3800 Fax (04 6463801

fever

New Tuition systen Proposal 2. Returning Students

Rovurning students would continue to pay accotding to the 1993-94 tuition fos wechod but with two agditionsl Gharges each yore from September,

3 204 annual ncewane tn order covsoec’ cho Collagars ineconning "The other toa studio fee of $5 per course credit ($13 per threesereatt Soarae, $30 per six-credit), ¢o create s fund which ww wowid dedicate to

feken, allows os ‘but Sproada the charge ‘Qvoniy anong ali students, A a0-aredie year would thus fost retuening students $1/732 next yoar. (this siti compares favorably vith the §2,100 charged at ig, 52,210 at Srv, 52,040 ac Use, and 2,201 4° OCK this year, all. iikely to be increased significantly gent yetr. ‘the Ach foe of $1,179" and NECRO's #17370 Be Likely to be raised into that nsignbochood too),

‘Te following new tuition aysten vould apply to all transfer atudente and to all firstryear students in/199¢-55, all fete f and FF students. in 1995 3; ain Your i-iif seudones in 1996-99 and all students from Sepegnbers 1397)

En the new ayatem, the different part-tino fea and the one fiae full~ Eine fee schedules would be replaced with a single fee =~ $60 per credit =~ Stttalon, tne covese credits inet she sticest_ia taking. this charge would onan ‘student doing one threereredit course would pay €100) 12 credits 3120 { nin the. presest furitine option in any progran)y 13 efodite £900; 18 exedies $2, 900j af credkes $1,260.."in addition, the sane $2-paccoreaic, studio fee Sodld'be- charged new as raturning students, The basic two-senester a0-creait Your vould cost 91/800. pius $150 studio fee, totalling $1,950, Our a2-credit Hoare in Benign and riin/Viseo would cose a cotal of $230: md taking! gore than nine credits. he the new feo structure charges sore. for nore Soursee, it Felates. student fees to the College's cores for providing thelr’ program. Te eliminates the present distinction between, part-tise and’ fal Secdonts, ie"voulg also bring our taition feos clover to those ot the Province’s other four-year post-secondary institutions.

would allow for &

Eo dor, poue intaceses wifi rennin oie paraecunt rxperience nore! better facilities, sore guests, a richer Feturn for what Le really your major Anvestaent here =~"not your tation and Seats but the four years’ of your {ite

Meeting: 12 noon Friday,

4, concourse caltery

ly cover for th Ehey'have their six yoara’ services with as Tinie on the

{ ingtieution. the administrators have snail travel budgeta (21,000 to

5,000) for College business and out relations with govermnents’ various,

Ene’ travel qoute of our Board nenbere,. whieh a

Provineial institution, requiring representatives from all. over the province. "Phe proposed. $257

four ahcunkon badgece and our

sat libeary. Ost prasene allocation is almost

nt on our’ periodicals, subscriptions alone. We have ta find nore olkeep our Library cursent.

en

ey Baslding will Bringe us additional costs of

‘then we own, wed.

‘The repairs increase respects how old our equipment ia, how increasingly vulnerable to breakdown, andthe fact that. we can't afford to replace te

‘The inceease in Conferences and Howtinge te due ts reqelsed sesberthip in the new Baployers’ Association and a conpoter:consortien ineendes es Incogeate the operations of all the provincial. institucions- but xo'ra a wasercesening operation, x60 cin‘t feed us in' tke coneexe oes” faily oF corner-atore budget. in fact, for an institution that caseies on our Fange of activities and desis wich as many ouaide people ana inst icut one, our coste.are cnupealiy. iow,

‘Consider this. TE we. charged the NECAD tuition foe of $2,200 insted of four, $1,400, we'd have an extra $980,000 just fron day esieion oud fot june cover ots Gafieit but leave us 9850,060 exten equipment foplacenent, soalier classes, guest apeakers, ete. We wotlan't have Se worey about closing the building eatlfer to save thicty. or forey. grand year. But we're not proposing anything Like that kind of Lecrease. The fact that we provide our present Lovel of service at our present cateion towel Stowe"ow Eight an operation we Rave been running, and Row tough forthe

fon Friday I vas asked how we got into thie situation. Wo got here because wo ran deficit budgets tor the last four years tacher than cating cont ute of additional euition increases chat we did Jor yer absclseely have es ‘ake, ‘because we had a surplus to ray from, That's gone- We get here wecesse Both’ cederal and provincial governmente hare been reducing eheis graces public’ inetitutions. in order to reduce t 2

we have balanced jecriding authority to determine how wo will Saidice the budget’ f hope that we. the College Community, Enrough Program changes that will enable us to'balance the budget bu also te continue Survexcellent record of College service and student. achievement:

e-c-1 RCEAD Faculty and staff frees