pianet of the arts volume 3 number 2 november

iori rpose, Proposals and Process

Q: What does the Student Society Executive do with students’ money?

A: Theoretically, we spend it on what you ask us to.

Simply present the Student Society Executive with a sound, well-considered, written proposal which in some way benefits a group or, ideally, the entire student body— and we will probably fund it. If for some reason we feel it is an

student society report

PROPOSED BUDGET: OCTOBER 20, 1987

Office supplies 70.48 C.F.S. Meeting;Delegate Fees 238.00 Airfare 220.00

Miscellaneous: Actual funds that have not been allotted 8,843.19

CHRISTMAS DANCE

A Christmas dance should be a celebration in the true spirit of Christmas.

This celebration should promote a spirit of sister and brotherhood by including the whole of the college community — students, faculty,

inappropriate use of students’ money the EundsRemaining to date: 11,237.19 etntisnid Sackndotabienion: proposabwili: bo talectod=ol! tim BionAnets, 1e8! MIC Hea nigs, The celebration should be a celebration of art strongly enough about their idea, then they Pub Nights (floating) 1,500.00 — performance, dance and general merrymak- may contact Secretary Gillian Davidson and Movie Nights 476.00 nai ’ have it added to the agenda of the next general Proposed expenses to date: i fee in Hs f meeting, where it will be open for discussion Newspaper per semester 1,868.00 aan re ac — in person or pr our — and may go to avote. Any E.C.C.A.D. student Christmas Dance 2,500.00 — | pe ave ities oma ions or contribu- who has paid their Student Society fee at Cafeteria Improvements 630.00 cae a alain is purpose. registration may attend these meetings and (2 microwaves) os 3 : vote. Actual expenses: anks to Callan Zukowski for hanging an . Q: Why would the Student Society Executive Sept: excellent show in the college cafeteria. The high reject a proposal? Karate 300.00 caliber of his work stands asa challenge to the A: Misplaced priorities or absence of purpose. Pub Night Float 1,500.00 oe ——e intimidating if a certain proposal is really such a good idea, Oct: si . p - : — then it will inevitably survive democratic Perel Gallery ease approach us if you want to have a show. process, despite initial opposition. ECCAD Show Fund 350.00 Bicaacd cee

+ V.P. Student Society

The Concourse Gallery Committee is still - accepting proposals for shows to be held in the gallery during the fall term.

The committee would also like to invite individuals and groups interested in performing in the gallery to book now for PERFORMANCE DAYS November 30, December Ist, and 2nd.

Interested parties should contact Cathy Johnson

The Cafeteria Committee will be meeting with - Tim Buckley (owner: Vegetable Patch) on a regular basis. If you have any suggestions, critiques, compliments and/or some micro-wave-compatible Vegetarian recipes please drop them off at the reception desk for the Student Society mailbox.

Free Exhibition Space-- an after-hours club (Industrial Eclipse) wants your artwork on their walls. The space (2200 sq. feet) is also available for other exhibitionist activities such as video premieres, performances, and openings (during the week). Rates are non-existent to negotiable. Phone Kevin Jensen for all the facts: 688-7806.

in the Administration area.

from the desk of

The editor has kindly given me a chance to take a few minutes away from “furthering my personal and political ambitions” [Jeremy Bee: The Big Lie] to address a number of college issues from my

However, as these surplus funds diminished, the expected major improvement to educational funding was not forthcoming. Last fall, it became clear that while there might be some improve-

sniyno 1e44eq

perspective.

ment, increases for this year would be only modest. Precisely what

| apologize for the short notice in announcing studio fees. It is not our practice to make last minute changes. But perhaps | can provide the context in which that decision was made.

While the College is not a business, it, like non-profit organiza- tions elsewhere, is expected to balance its budget, to take in a dollar in revenue for each dollar it spends. At the moment, student fees account for about 10% of all revenues; money from the Ministry of Advanced Education and Job Training accounts for - or is supposed to account for - the rest. There is a story between the dashes, but first let me give you a little thumbnail sketch of our budget.

When our budget is put together, 80% of our expenses goes to salaries and 15% goes to buildings on Granville Island and First and Fir - leasing, heating, lighting, cleaning and fixing them. The remaining 5% goes to getting things done through the year: buying books, magazines and slides for the library, hiring models and student assistants, running the Charles H. Scott Gallery program, bringing in visiting artists and designers and providing a substantial amount of supplies consumed by equipment used by students in the production of their art and design projects: photochemicals, printing inks, gas for kilns and welding, etc.

So what does all that have to do with fee increases? Let me give you a little back- ground on the financial picture of our past five years.

At the beginning of the last five-year period, in 1983/84, the College was faced with a number of unpleasant facts: there was to be no increase in funding on an annual basis. Worse, the dollar value attached to each student enrollment would actually decrease. The colleges and institutes were given two choices: reduce programs and lay off faculty and staff, or increase student numbers to retain the same level of funding.

The College was determined to maintain the present complement of staff and faculty as well as to provide services and programs at the present level. To achieve this, the number of students admitted to the College four years ago was increased by 28% and money was set aside from earlier, more generous times to subsidize losses in revenue anticipated in the coming years.

As a result, no layoffs were undertaken. Programs actually increased in variety. Nearly $1 million was spent on equipment for the curriculum at a time when there was no funding in the formula for such purposes. Tuition increases were kept to modest levels and there were subsidies for supplies in various departments.

that meant was not known. Nonetheless, the College undertook to do a number of things to make itself more financially self-sufficient and to assist students where it could.

It began plans for a College Store when it became clear that subsidies for supplies would be difficult to sustain, at the same time

Soe : understanding that students needed a reliable service to provide supplies at reasonable costs and, wherever possible, below market value. We also hoped

to free studio assistants from the running of several mini-stores giving them more time to spend working directly with students. :

We reviewed on-going costs such as maintenance, our financial audit and security, with the aim to go to tender on such contract services where dollars could be saved. We also took advantage of additional government funds allocated for special projects where we could relieve pressure on our regular operating budget. Through Excellence in Education and other sources, over $400,000 was secured to purchase computer equip- ment, new ventilation for rooms such as 260 (just completed, and renovations that were carried on over the summer.

In addition, the College established an endowment fund with the Vancouver Founda- tion to generate student bursaries (last spring saw the dispersal of about $12,000, enabling the College for the first time to give money to students on the basis of financial need). We lobbied the government to review its financial aid package and last March a new program was announced which has made major improvements, reducing the punitive debt-load to a somewhat more manageable level. We also were successful in acquiring new funds to lease the new space at First and Fir to relieve the intense pressure on the Granville Island facility created by the increase in students.

When our government funds were finally determined for this year, our increase was only 2.2% over 1986/87. When compared with the general inflation to the college budget of between 3% and 4%, our shortfall was nearly $300,000. With judicious pruning of budgets and with your help, we were able to reduce that deficit to $85,000, still a problem but a more manageable one.

What about the future? We will continue to lobby the government for changes to our funding formula to recognize the excellent work that is being done here. We will try to find new funds for new programs and projects, and when we ask students to contribute more than they have in the past it will be on a predictable basis with greater lead-time than we did this year. | still think the College is a good deal. | hope you do too.

Alan Barkley

Keith Nevin

Priorities, Purpose, Proposals and Process

{Q: What does tho Student Society Executive do with students’ money?

‘A: Theoretically, we spend it on what you ask usto.

Simply present the Student Society Executive with a sound, well-considered, written proposal ‘which in some way benefits a group or, ideally, the entire student body— and we will probably fund It. for some reason we feel itis an

{of the arts volume 3 number 2

student society report

FundsRemaining to date:

ovember

Office suppiies 70.48 CES.Mecting;Delegate Foes 238.00 ‘Alfa 220.00

Miscellaneous: Actual funds that have not been allotted 8,843.19

‘CHRISTMAS DANCE. ‘AChristmas dance should be a celebration in the true spirit of Christmas.

This colobration should promote a spirit of sister and brotherhood by including the whole of the college community — students, faculty,

Lbsidlanien pameenpe fears ies staff and administration

fees Lil oe Seas 2 cel lebration of art

Strongly enough about thelr I Pub Nights (Hosting) 1,500.00 pa oer eee than eet re and may go to a vote. Any E.C.C.A.D. student Christmas Dance 2,500.00 he an es sealer ar lone once

who has paid their Student Society fee at Cafeteria improvements 630.00 Slots tnuibheadonmaniethiapiyposs: sepia ny sn eee elias ea io Gallen Zukowsk! for hanging an Le t

A: Meploed pts or absence purpose. Pub Night Flat ean fort nhashan ofthat somewhat ttraating Ifa certain proposal is re ‘such a good idea, Oct: appanage annie baromaen

The Concourse Galery Commies is si accepting proposals for shown to be hcl in the allery ding the fall term,

verte commie would als like to individuals and groupe interested in performing in the gallery to book now for PERFORMANCE DAYS November 30, Decomber Ist, and 2nd

Interested partes should contact Cathy Johnson in the Administration area.

from the de

‘The ator has kindly given me a chanca to take a few minutes ‘away from “furthering my personal and poltical ambitions” [Jeremy Boe: The Big Lie] to address a number of college issues from my perspective

‘The Cafeteria Committee will be meeting with

‘Tim Buckley (owner:Vegetable Patch) on

basis. If you have any suggestions, eriti

wie ‘compliments and/or some micro-wave-compatible Vegetarian recipes please drop them off at the

reception desk for the Student Society mailbox.

Free Exhibition Space-- an afterchours club (Industrial Eclipse) wants your artwork on thei walls. The space (2200 59. feet) is also available for other exhibitionist activities such as video premieres, performances, and openings (during the Week). Rates are non-existent to negotiable, Phone Kevin Jensen for all the facts: 688-7806,

regular

k of

Howover, as these surplus funds diminished, the expected ‘major improvement to educational funding was not forthcoming, Last fal, became clear that while there might be some improve- ‘ment, increases for this year would be only modest, Precisely what

apologize forthe short notice in announcing studio fees, tis not

J) that meant was not known. Nonetheless, the College undertook to <do a number of things to make itself more financially selt-

‘our practice to make last minute changes. But perhaps Ican provide [{——= the context in which that decision was made,

While the College is not a business, it, Ike non-profit organiza tions elsewhere, is expected to balance its budget, o take in a dollar Jn revenue for each dollar it spends. At the moment, student fees account for about 10% of all revenues; money from the Ministry of Advanced Education and Job Training accounts or -or Is supposed to account for-the rest, There's astory between the dashes, but first at me give you a ile thumbnail sketch of our budget.

‘When our budget is put together, 80% of our expenses goes to salaries and 15% goes to buildings on Granville Island and First and Fir Jeasing, heating, ighting, cleaning and fixing them. The remaining 5% goes to getting things done through the year: buying books, ‘magazines and slides forthe library, hing models and student assistants running the Charles H. Scott Gallery program, bringing in visitng artists and designers and providing a substantial amount of supplies consumed by equipment used by students in the production oftheir art and design projects: photochemicals, printing inks, gas for kilns and wen, ate.

‘So what does all that have to do with fee increases? Let me give you alt back ‘ground on the financial picture of our past five years.

‘At the beginning ofthe last five-year period, in 1983/84, the College was faced with a number of unpleasant facts: there was to be no increase in funding on an annual basis. Worse, the dollar value attached to each student enrollment would actually decrease. The colleges and institutes were given two choices: reduce programs and lay off faculty and staff, or increase student numbers to retain the same level of funding

‘The Collage was determined to maintain the present complement of staff and faculty as well as to provide services and programs at the present level, To achieve this, the number of students admitted to the Collage four years ago was increased by 28% and ‘money was set aside from earlier, more generous times to subsidize losses in revenue ‘anticipated in the coming years.

{As a result, no layotts were undertaken. Programs actually increased in variety. Nearly ‘$1 milion was spent on equipment for the curriculum at a time when there was no funding in the formula for such purposes. Tuition increases wore kept to modest levels and th ‘wore subsidies for supplies in various departments.

=] _ and to assist students winere it could. = It began plans for a College Store when it became clear that

subsidies for supalies would be diffcul to sustain, atthe same time Understanding that studonis needed a reliable service to provide supplies at reasonable costs and, wherever possible, Below market value, We also hoped to fee studio assistants from the running of several mini-stores giving them more time to spend working directly with students,

We reviewed on-going costs such as maintenance, our financial audit and security, with the aim to goto tender on such contract services where dollars could be saved. We also took advantage of additional government funds allocated for special projects where ‘we could relieve pressure on our regular operating budget. Through Excellence in Education and other sources, over $400,000 was secured to purchase computer equip- ment, new ventilation for rooms such as 260 (ust completed, and renovations that were cariad on over the summer.

In addltion, the College established an endowment fund with the Vancouver Founda: tion to generate student bursaries (last spring saw the dispersal of about $12,000, enabling the Collage forthe first time to give money to students on the basis of financial ‘need). We lobbied the government to review its financial ald package and last March a ‘new program was announced which has made major improvements, reducing the punitive dobt-load to a somewhat more manageable level, We also were successful in acquiring new funds to lease the new space at First and Firto relieve the intense pressure on the Granvile Island faci created by the increase in students,

‘When our government funds were finally determined fo this year, our increase was ‘only 2.2% over 1986/87. When compared with the general inflation tothe college budget ‘of between 9% and 4%, our shortfall was nearly $300,000. With judicious pruning of budgets and with your help, we were able to reduce that deficit to $85,000, still a problem but a more manageable one.

‘What about the future? We will continue to lobby the government for changes to our {unding formula to recognize the excellent work that is being done here. We wil ty to find new funds for new programs and projects, and when we ask students to contribute more than they hav in the past will be on a predictable basis with greater lead-time than we <id this year. | stl think the College is a good deal. ! hope you do too.

‘Alan Barkley